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Generally speaking, all changes to suppliers follow the process below. 

• First, using PeopleSoft production, a user completes a "Suppliers Request Form" to indicate what kind of a changes are being requested.  Upon completion and submission of this form, it is routed to the Accounts Payable Shared Service (APSS) Center for processing.

• APSS staff review change requests and either complete them or reply by email with additional information.

Below are examples of specific types of changes that can be requested:

How do I request Address Changes to an Existing Suppliers ?

If you have searched for your supplier and it does exist but an existing address sequence needs updated or an address needs to be added to the existing supplier then you must use PeopleSoft Production to complete a "Suppliers Request Form".  For instructions on how to complete this form please see the Requesting and Updating Suppliers 9.2 Training Participant Guide
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How do I request Address Changes to an Existing Supplier with a Restricted Address?

Sometimes a supplier address will be “NO ADDRESS PROVIDED – SEND TO CONTROLLER’S OFFICE” and anytime you see the above (subject line) on a supplier record – it is when the supplier was an active employee and they had their “home address – restricted” in HR Payroll.

Per the �������ϲʹ������� Legal and Controller’s Offices, we need a statement from the terminated employee before we can update their supplier record to include their home address.  In order to proceed, the employee needs to send an email to both their campus payroll and accounting office containing a statement that they authorize the �������ϲʹ������� to remove the restriction they had placed on their home address while they were an employee. Then also provide their current home address. The campus Payroll will keep a record of the email to include with the HR records.

How do I request Name Changes to an Existing Supplier?

To change the name of an existing supplier, you must use PeopleSoft Production to complete a "Suppliers Request Form".  For instructions on requesting a name change to an existing supplier please see the Requesting and Updating Suppliers 9.2 Training Participant Guide.

How do I request TIN or SSN Number Changes to an Existing Supplier?

To change the TIN or SSN of an existing supplier, you must use PeopleSoft Production to complete a "Suppliers Request Form".  For instructions on requesting a name change to an existing supplier please see the Requesting and Updating Suppliers 9.2 Training Participant Guide.

How do I upload a new W-9  for an Existing Supplier?

To upload a new W-9 for an existing supplier, you must use PeopleSoft Production to complete a "Suppliers Request Form".  For instructions on requesting a name change to an existing supplier please see the Requesting and Updating Suppliers 9.2 Training Participant Guide.

Before submitting a "Suppliers Request Form" for Non Resident Suppliers, please please follow the procedure below:

1. Email your campus Non-Resident Tax Specialist and explain the changes you need.  This step is needed to ensure we remain in compliance with special taxation policies concerning Overseas Suppliers and those without a SSN.
2. Once you have received your Non-Resident Tax Specialist’s approval for changes, please complete the Supplier Request From.  For instructions on how to complete this form please see the Requesting and Updating Suppliers 9.2 Training Participant Guide.
3. While completing the Supplier Request Form, please attach a copy of your Non-Resident Tax Specialist’s approval by using the “Add W9” button.  For instructions on how to complete this form please see the Supplier Registration Training Guide.
4. Also, while completing the Supplier Request Form, please include a detailed description in the “Comments” box of why the changes are needed.