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Summary

In compliance with the laws of the State of Missouri, all University employees may receive time off with pay for the purpose of voting. The term election shall be interpreted as including all elections which place local, state, and national candidates and/or issues before the general public.

Policy

Per Collected Rules and Regulations, Section 340.150: Voting (Amended 7-28-20):

1. In compliance with the laws of the State of Missouri, the following policy is established in respect to employees of the °ÄÃÅÁùºÏ²Ê¹ÙÍø¿ª½± receiving time off with pay in order to provided them with an opportunity to vote at elections.
   
   1. The term "elections" as used herein shall be deemed to mean all elections which place local, state and national candidates and/or issues before the general public.
2. Conditions for Granting Time Off -- Employees who are qualified and eligible to vote at any election held within the State of Missouri shall be relieved from duties and services at the University for a period of time for voting, which period shall not exceed three (3) successive hours, including off duty time, between the opening and the closing of the polls on the day of election.
   
   1. In providing the period of three (3) successive hours between the opening and closing of the polls if any scheduled working time is involved, the employee shall be paid for that part of the scheduled working time for which it is necessary for the employee to be absent; provided, however, that the employee has, prior to election day, contacted the employee's supervisor and requested to be absent from work for the purpose of voting.
   2. The supervisor shall have the right to specify the time which employees shall be relieved from duties and services so as to provide the three (3) successive hours for voting and the supervisor may assign employees to different absentee periods so as to maintain sufficient working schedules and forces at the °ÄÃÅÁùºÏ²Ê¹ÙÍø¿ª½±.
   3. Employees whose hours of work give them three (3) successive hours on election day between the opening and the closing of the polls when they are not on duty with the °ÄÃÅÁùºÏ²Ê¹ÙÍø¿ª½± will not be eligible for any paid time off for the purpose of voting.
   4. If an employee who commutes cannot, because of travel arrangements, reach the employee's voting place within the period of three (3) successive hours between the opening and closing of the polls, the employee should arrange to cast an absentee ballot.
   5. Any employee of the university who is a resident of another state and who commutes to work from another state will be treated the same as the resident of Missouri, in the case of a national election and primary held in preparation of a national election, but shall not be granted any paid time off for the purpose of state or local elections.

Further HR Policy Provisions

Additional HR-411 policy provisions below in accordance with CRR 340.150:

Procedure Information

1. Any absence for the purpose of voting, up to three (3) hours, must be reported in the University’s time reporting system as part of the regular payroll processing cycle.
2. Employees required to maintain payroll time records should enter actual reporting and leaving times regardless of normal working hours.
3. An employee who is a resident of another state shall be provided time off without pay or they may use paid time off to vote in their state or local elections with supervisor approval.

See Also

CRR Section 340.150: Voting
HR-215 Compensatory Time
 

Date Created: 09/26/1997
Updated: 06/15/2008; 10/29/2020; posted 12/23/2023 with an effective date 01/01/2024